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The post Tips to Help You Manage Your Email appeared first on ProBlogger.

Tips to help you manage your email

This post is based on episode 147 of the ProBlogger podcast.

Is email starting to suck up all your time?

Dealing with emails can be a challenge at the best of times. But when you have a blog, and your traffic is starting to grow, it can quickly get out of hand. (I get thousands of emails of emails every week.)

So this week I’d like to share some tips that have helped me deal with email quickly and efficiently.

Note: I use Gmail, and so I’ll be talking about it throughout this post. But most (if not all) of these tips can be applied to other email systems.

1. Canned responses

If you keep getting asked the same questions, then you should think about setting up canned responses. These are templates you can create beforehand and have on standby so you can quickly post a reply.

I have canned responses set up for things such as:

PR pitchesguest post pitchesSEO pitches (people wanting us to link to their site).

Gmail makes it pretty easy to set up these templates. But most email systems will let you create similar templates. And if yours doesn’t, just create a Word document with all your responses and then copy and paste the relevant response into your reply.

2. FAQ page

Another way to deal with these questions is to create a specific page that provides all the answers – the frequently asked questions (FAQ) page.

I have an FAQ on ProBlogger that answers the questions I get asked most often. We then link to it on our contact form, and encourage everyone to check it first before sending us their question.

Of course, not everyone uses our contact form to send emails. And those who do don’t always read the FAQ. But it has reduced the number of emails we get. And our readers get the answer they want quickly

By: Darren Rowse
Title: Tips to Help You Manage Your Email
Sourced From:
Published Date: Thu, 25 Mar 2021 11:00:00 +0000


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