Parkinson’s Law, first presented by Cyril Northcote Parkinson in 1955, posits that “Work expands to fill the time available for its completion.” While this may seem a simple observation, it has profound implications for productivity. If you allocate too much time for a task, it will inevitably consume that entire duration, even if it could be completed faster. So, how can we optimise our work using this law? Here’s a condensed guide:
1. Set Firm Deadlines:
Without a deadline, tasks can stretch indefinitely. Even if no one provides you with one, create your own. This imparts a sense of urgency, ensuring tasks don’t drag on unnecessarily.
2. Divide and Conquer:
A significant task can feel daunting. Splitting it into smaller portions, each with its deadline, can make it manageable and ensure steady progress.
3. Streamline Meetings:
Meetings often take more time than they should. Keep them short, stick to an agenda, and avoid unnecessary diversions. This respects everyone’s time and ensures that meetings remain productive.
4. Embrace the Pomodoro Technique:
Work in focused sprints. The traditional Pomodoro approach suggests 25 minutes of concentrated work followed by a 5-minute break. This fosters intense focus in controlled periods.
5. Challenge Yourself:
As you grow accustomed to Parkinson’s Law, attempt to shorten your work intervals. If you previously took three hours for a task, aim for two and a half. This pushes you to work more efficiently.
6. Accountability is Key:
Share your deadlines with peers. Knowing others are aware of your timeline can spur you on to meet or even beat it.
7. Minimise Distractions:
In a shortened work duration, distractions can be even more damaging. Create a distraction-free zone, mute notifications, or even allocate specific times in the day when you’re not to be disturbed.
8. Weekly Reflections:
At week’s end, assess your accomplishments. Were the deadlines met? Were they realistic? Answering these questions can help refine your application of Parkinson’s Law for the subsequent weeks.
9. Prioritisation:
Time is finite. Determine which tasks warrant immediate attention. Tools like the Eisenhower Box can help discern between what’s urgent and essential.
10. Stay Flexible:
While Parkinson’s Law is powerful, it’s not infallible. Unexpected issues can arise. Stay adaptable. If deadlines need adjusting, do so. The end goal is improved productivity, not rigid adherence.
