Did you know that the average business executive spends 23 hours in meetings each week? While some of these meetings occur online, most in-person sessions take place in conference rooms.
Whether your conference room holds meetings with employees or potential clients, it should reflect your company’s values and standards. Yet, if your meeting room is dark, windowless, and outdated, you may not be representing your company in the best way possible.
How can you create a conference room design that is functional while promoting productivity? This article will share some tips and important factors to consider when updating your conference room!
Consider the Color Scheme
Colors are an important part of conference room design, as they play an important role in setting the mood. Light colors can make the room feel larger and increase creativity, whereas darker shades create an intimate and cozy feel.
If your brand has signature colors, you may wish to use these in your conference room design. Yet, if these colors are too dark or bright, you can use them as accents in your color scheme.
Use Lightweight or Movable Furniture
Some companies prefer to hold formal meetings, while others like to let members move around and get hands-on. One of the factors that you consider when building effective meeting rooms is preferred meeting styles.
For example, stackable chairs and a folding conference table allow employees to set up the room according to their needs. Moreover, you may wish to include swivel screens or moveable whiteboards that employees can adjust to fit several layouts.
Invest in Updated Audiovisual Equipment
In a modern office, audiovisual equipment is key to successful meetings and presentations. Each company has unique needs when it comes to technology. Yet, most meeting rooms should have an AV presentation system with a large display screen.
If your company holds videoconferences in meeting rooms, you should also ensure it has microphones and a high-quality camera.
Let in the Sunlight
Another important aspect to consider when creating the best meeting room is the lighting. Soft lighting may encourage participants to doze off during lengthy presentations, while very bright lights may make it difficult to view the screens or read.
Often, the best lighting is natural. For example, conference rooms with indirect, bright light have optimal lighting that is neither harsh nor dark. As a result, meeting participants are more likely to feel at ease and energized.
Reduce Distractions
Windows that let in natural light may also be a distraction if they face busy streets or dog parks. Instead of covering the window completely, you may want to use a film that allows the light to pass while covering up distracting scenery.
Implementing These Conference Room Design Tips
Designing a conference room may be a daunting task, especially if you have never done so before. Yet, these tips can help you create the best conference room design conducive to productive and positive meetings!
Did you enjoy these conference room design tips? If so, be sure to check out more of our business-related content!
